Flooring Contract Template

A flooring contract is an official agreement signed between a company providing flooring services and a client purchasing these services. It usually outlines the services offered (sale) and the cost of completing the services, so both parties know the responsibilities and expectations. Customize this Lawrina template, download it in PDF, and share it with the parties.

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Template Description

A flooring contract form is a legal agreement between a flooring contractor and a client, usually a property owner. The agreement outlines the scope of work, materials to be used, project timelines, payment terms, and other terms of the agreement. Create and purchase a flooring contract customized to your situation on Lawrina. The contract contains the information you provide to reflect the specific terms agreed upon between you and your client.

What Is a Flooring Contract?

A flooring service agreement is an official agreement signed between a company providing flooring services and a client purchasing the services. It usually outlines the details of the services provided (sale) and the cost for successfully completing the services so both parties are aware of the responsibilities and expectations.

A flooring contract is aimed to stipulate binding terms for the arrangement between a flooring installer (usually an independent contractor or flooring company) and a client.

It is recommended to stipulate the following critical issues:

For the Floorer: scope of work, used materials, and schedule of work;

For the Client: the payment terms, insurance, contractor’s warranties regarding putting in new floors or performing repairs, and liability and indemnification clause.

Parties of the Flooring Contract

There are two parties in a flooring contract:

The Client — An individual or company seeking the services of a flooring contractor.
Flooring Contractor — Individual or entity providing flooring services.

Key Terms

To appreciate the implications of a flooring contract, it is essential to understand some of the complex terminologies you may find in it:

Change order –– A comprehensive flooring contract anticipates that the parties may need to change the scope of work and other terms of engagement. A change order is a term used in the contract to articulate the process of modifying the scope of the original contract.
Indemnification –– A term included in a clause that requires one party to compensate the other in case of damage or loss. For instance, the contractor may agree to replace any furniture or cover the costs of fixing any damage caused as they perform their duty.
Warranty and guarantees –– This phrase refers to commitments made by the flooring contractor that the work will be standard and free from defects.
Dispute resolution –– The mechanisms identified by the parties in the contract to resolve any disagreement during their engagement.

What To Include in a Flooring Contract Template?

Ensure your standard flooring contract template pdf addresses the following points.

Date and Jurisdiction

Always start with the date when the contract becomes legally binding and the local jurisdiction in which the contract was signed. Both terms are significant when it comes to managing potential disputes in the future.

Names and Contact Information

Include the names and contact information of both parties in the flooring contract template. In case it’s a B2B contract, make sure you include the name and business address of the company.

Project Timeframe

When do you expect the flooring services to be delivered? Make sure to outline specific dates in your contract so both parties know exactly when the deadline is for each step of the work.

If it’s a bigger project, it’s recommended to break it into smaller chunks (milestones), including the specific date for each chunk.

Scope of Work

The scope of work should detail all the flooring services that will be provided, including the details of the work to be done and the address of the property alongside the description of the place. The more details are provided, the better the chance for excellent outcomes.

Materials List and Expenses

Make sure your flooring contract template includes the explicit list of all the materials required to complete the work, as well as all other extra and planned expenses.

Warranty

Is there any warranty for the services provided? How long does it last? What are the requirements for it to be in force? Include all the details in your printable flooring contract template.

Payment

How much will a company providing services get after the successful completion of the services? Is the money paid at the completion of the full project or after each milestone? Is there any deposit amount? Make sure you address all these questions.

Signature Lines

Just like any other contract, your flooring contract should contain signature lines at the end to be signed by both parties.

Usually, each state has certain requirements about the liability insurance that different contractors, including floor installers, must have. Therefore, before entering a flooring contract, make sure that your independent contractor or company providing flooring services has liability insurance as required by the applicable legislation to avoid possible risk of medical costs or work-related injuries.

How To Write a Flooring Contract Agreement

When writing your blank flooring contract template, consider the following steps for each party.

For Clients

Describe the scope of the project –– Define the project scope, including the type of flooring you need, its size, material preferences, and any other relevant information.
Research contractors –– Research potential contractors in your area and request a quote based on the project description.
Negotiate terms of engagement –– Select a preferred contractor and negotiate the terms.
Sign — The contractor will draft a flooring agreement that captures the negotiated terms for your review and signature.

For Contractors

Understand the client’s project specifications –– Take time to understand the client’s project specifications.
Cost and provide estimated timelines — Cost the project, and with the agreement of the client, make adjustments to fit into their budget. Agree on how long it will take to deliver the project.
Draft, review, and sign the contract — Reflect the agreed terms in a contract, making the necessary warranties, sign and send it to the client for their review and signature.

When To Use a Flooring Contract

Whenever a flooring contractor works with a client, it is crucial to have a contract outlining the engagement terms.

Common Use Cases

Examples of when a flooring contract template is necessary are:

Large scale and complex projects — For complex and large scale projects that require extensive workforce and materials, a contract is necessary. Some projects may also present unique challenges to the team. In such cases, it is essential to have some flooring contracts samples. The document ensures the parties have a common understanding of the scope of work and terms of the agreement.
Custom projects — Projects requiring unique materials or designs should be in writing to ensure that the client's expectations are well documented.
For new construction sites — New construction projects may require that the flooring contractor make commitments to abide by building plans, specifications, and timelines.

When Not To Use the Flooring Contract

It's not always necessary to have a flooring contract template whenever you engage a client or contractor. Some situations when you do not need one include:

Modest, simple projects –– Straightforward projects concerning standard materials may not require elaborate contracts. Even an email exchange defining the scope of work may be sufficient.
Informal relationships –– If you have a long-standing relationship based on mutual trust with a client, you may not need a contract.
Verbal agreements –– A verbal agreement may suffice for simple projects. However, it is essential to have a record of the terms of engagement.

State Law

The flooring contract should be written in accordance with your state law. Title 48 of Code of Federal Regulations, Chapter 1, Subchapter F, Part 37 “Service Contracting” applies to all contracts for services, regardless of the contract type or of the kind of service being provided.

Also, most states have Business and Professions Codes (BPC), which stipulate technical classifications of certain contractors as well as certain requirements to such contractors, including licensing or technical certificate.

In many U.S. states, flooring contractors are required to have a license or at least business license as well as special certification. Therefore, please check if the license for flooring services is required in your jurisdiction. If it is, never hire an unlicensed contractor because there is no guarantee that your flooring installer will have the skills, knowledge, or resources to do the job as required.